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• Enter your inventory
• Print tags for items

• Make a drop off appt
• Join Volunteer Team
• View sold items daily during the sales!


Organize Your Supplies

  • You will need access to a computer and the internet to enter your items into your personal inventory account (items will remain in your account until they are sold, donated, or removed by you).
  • It's best to have all these things in one place before you begin, but you can certainly wash and hang clothes as you have time, and gather all the toys and other things later; you may do similar sessions on the computer, entering a few items here and there as time permits.
  • Heavy WHITE paper for your printer (67lb card stock or 90lb index) and scissors or a paper cutter to cut out your tags (Please stick with WHITE and do NOT use thin copy weight paper, it can get ripped off too easily in the shopping frenzy),
  • Safety pins (or a tagging gun, which is more secure and saves time! See the More Tips page for details on how to get one),
  • Hangers for all of your clothes,
  • Gallon ziploc bags for groups of small items,
  • Clear packing tape for securing bags and other items,
  • Scotch tape for books, movies, games, and software (packing tape is hard to remove from these), or use rubber bands, or ziploc bags
  • And possibly a hole punch and string, zip ties, or loop hooks for certain items that cannot be pinned (shoes, toys, equipment)
  • For some helpful tips on getting cheap supplies, click here.

Guide to Entering Items into Inventory

Consignors will enter all of your items into our online inventory system and create tags that look like this one. Please follow the instructions to ensure a well orgainzed sale for all. Do NOT punch a hole where you see the black dot!!! This lets us know you are willing to donate this item if it doesn't sell.

This tag format, prints 10 per page.

Bar codes help us run speedy checkouts, so tags need to be printed clearly. The category helps us place your item in the right area so shoppers can find it, the black dot tells us if you are donating and helps us sort at the end of the sale, and a good description helps us if your tag falls off of an item (we can usually match up lost tags with items with no tag, but sometimes the description is too vague and we can't be sure we have a match).

My Sale Manager allows you to manage the items you are selling and make changes as necessary. You can change your price, category, description, and whether or not you are discounting or donating, up until you print a tag. Once you print a tag, if you make changes to an item online, you must print a new tag to use as the bar code will be different.

DEADLINES for Entering Items into Inventory:

You may print tags after this deadline, but you will no longer be able to enter new items or make changes to anything you have entered.

Item Entry Deadline is
Friday, October 13

at 11:59pm

Click here to access
Item Entry & Tag Printing

The system is fairly easy to use, but here are some suggestions.

Attaching tags will go well if you have your clothes hanging or stacked. Leave them in the same order until you print the tags. Tags will be numbered by item with 1 being the first item you enter and so on. So once you print your tags and cut them, just put them in numerical order and pin them on! (Double check descriptions in case of errors, of course, but it should be pretty easy.)

Choose the appropriate Category.

Please choose the accurate category for each item you enter. This helps us put your item in the correct place on the floor and also helps us plan the amount of rack space or floor space we need to dedicate to each category (by looking at how many items are entered in each category in a report). Our Organizers will make visual judgements to put like items together and may place your item into another similar category, but if you enter the wrong category, it could get placed in the wrong area and make it harder for shoppers to find.

Please try to find the best match for the items you have. If you enter a large item like a crib, make sure you change the category for your next item or you might end up with 10 clothing items under the Cribs category. PLEASE correct this before you drop off your items.

Infant Shoes are sizes 0-4 (or 0-12 mos, but please use 1,2,3,4 for sizes). For size 5 and up, use Shoes-Boys or Shoes-Girls. For unisex style shoes, please choose Boys. (Moms of girls will also look at boys shoes, but moms of only boys do not look at girls shoes!)

Toys are divided into sub categories by age. If your toy is meant for a wide range of ages, please choose the most appropriate age group or consider when your child used it or enjoyed it the most.

Choose the right Size.

Please choose the accurate size for clothes and shoes. This helps us put your clothes and shoes in the right place. Infant clothing is broken down by Preemie, Newborn, 3mos, 6mos, 9mos, 12mos, 18mos, 24mos. If your item tag says 3-6 mos, you should choose 3-6mos in the inventory system. Our runners and merchandisers will put it where it goes and shoppers can see the item's actual size without hunting for the tag.

Do NOT use S, M, L, XL as a size for Children's clothing. These sizes are ONLY for maternity clothes and Juniors. Children's sizes must list a NUMBER: 2, 3, 4, 5, 6, 7, 8, 9, 10, 12, 14, 16, and we now also have size 18 & 20. Juniors clothing is typically for teens and is sized in odd numbers (except 0) and goes 0, 1, 3, 5, 7, 9, 11, 13, 15, 17.

If your item only has a letter size, hold it up to the other clothes you have and guess the closest number size. Our volunteers won't know where to put children's clothes marked M because sizing varies so much between brands. M could be 5, 6, 7, 8, or 10! Help us put your stuff in the right place so it can be SOLD.

For clothes with European sizing, please reference the chart below and use the equivalent American size. Europeans size by height (in cm) but we all need to be on the same page, so please convert.

European Size

American Size

6 mos
80 12 mos
24 mos-2T

If you choose a different size than what is listed on your tag, please make a note of the reason (such as "runs small") in the description. If a tag is missing, use your best guess, compare with other clothes.

Maternity and Nursing clothing should be a letter such as S, M, L. Please do not use a number like 12 for maternity or we will have you write in a letter at checkin. Use this chart if you are not sure how to convert.

Number Size

Letter Size

0, 2
4, 6
8, 10
12, 14
16, 18

Enter a GOOD Description.

The space is limited to 25 character per line, so be brief, but you can say a lot with a little. Use shortcuts like LS for long sleeve, SS for short sleeve, NWT for an item that is New With Tags.

You might also say things like Never Worn, Paid $89 Retail, or whatever else you want a potential buyer to know. If there is not enough room in 2 lines for the description you feel your item needs, feel free to write more on a separate card and attach it. Do what you can to sell it!

Baby Gap (barely worn)
LS polo onesie w/red dog

NWT GAP jeans
flower embroidery on leg

A good description can help SELL your item! Especially if you tell your buyer something that isn't obvious by looking at your item (helpful when original packaging isn't included).

Yellow submarine bath toy
Works underwater!

A good description will also help in case an item gets separated from a tag. Sometimes tags fall off or get pulled off. We do our best to pair them back together, but lost tags marked “pants” or “shirt” are impossible to match to an item. At least describe the color, brand, or any features it has.

Good descriptions are nice to see on your seller report so you can tell which items sold when looking at your inventory online each night or at the end.

Graco Brown Pack n Play
w/bassinet & mobile

Entering a good description can help us SELL an item for you if the tag has fallen off and can't be found. We have the ability to look things up in the system by description! But if your Brown Jungle print Graco Pack 'n Play with bassinet and mobile is listed in your inventory as "play yard," we probably won't find it or be 100% sure it is the one we have a buyer for (if we could only locate it in the system and print a new tag!) and it just might be waiting for you at pickup, which is a shame when we could have sold it.

Set your price.

A good rule of thumb is to start your price around 1/3 of the original retail price, going up or down based on the quality and condition of your item. Name brands (Gap, Old Navy, Children's Place, Zutano, and all boutique brands), will go for more than store brands (Cherokee, Carter's, Osh Kosh, and any discount store brands), but that is reflected when using the 1/3 rule since the retail price of name brand stuff starts out higher. You might mark something higher if it’s sentimental or in really great shape and lower if you just want to get rid of it.

Think of yourself as a shopper, you love getting a great deal, so pass it on and give someone else a great deal! You can still make more money than a garage sale and you'll sell more of your stuff in the end. And isn't the ultimate goal to get rid of it?

Clothing tends to sell for 20-35% of retail, while equipment can go for up to 50% of retail, depending on condition, brand and demand. (We've seen some barely used Bumbo seats, Ergo carriers, bike trailers, and other hot items in good conditon sell for around half of their retail value or even more.)

All prices must be in $1.00 or $.50 increments only, with a $1 minimum. No $.99 or other odd prices, the system won't allow it.

There is a line for Quantity.

Usually this will be 1. Only enter a number higher than 1 if ALL INFO on the tag is the same (like if you have 10 identical hair bows, enter 10). This can help parents of twins or more who have multiple items that are exactly the same; entering 2 will produce 2 identical tags (but each with a unique item number) so you can tag each item without having to reenter the info.

Otherwise make a new entry for each item. Choosing 10 for quantity will cause 10 identical items (and tags) to be generated. There is a limit of 25, but if you have 100 of the exact same hair bows, you could enter 4 sets of 25.

Decide if you want to Discount.

Click this checkbox if you are willing to sell your item for half price on Sunday. This is wise if you are mainly trying to clear out your closet and do not want to take things back home at the end!

Discounting gives you a chance to sell a few more things on Sunday when most items will be discounted and many shoppers return to suppliment their stash and see what they can get for less. Let it go!

Discounting may not be for you. You may not want to discount furniture or large equipment (price to sell in the first place), or you may be willing to take home certain items if they don't sell. Perhaps you have a friend you could give things to or you may keep a few things in case you ever have more kids.

Whatever your reason, you get to decide!

Decide if you want to Donate.

Here is your chance to really get rid of your stuff once and for all. If it does not sell during the sale, even on half price day, let it go. We donate things to needy families through Birch Community Services. They are very grateful for your donations.

If you are willing to Donate, you must also be willing to sell it for 50% off. Once you check Donate, the system will also check Discount. It does not make sense to donate an item without first discounting it to give it one more chance to sell. Money in your pocket now is better than a tax donation you may forget to take later. Donation reports show the full value of donated items, not the discounted value, so you can print your Donation Report at the end for filing your taxes.

Remember to get a donation slip at drop off (during check in) if you think you might end up donating anything and want the tax write off. You will also be able to print a Donation Report at the end of the sale, which will list items that didn't sell at the full value (not the half price value) so you can print that report to file with your taxes.

Do not check the Discount box if you plan to pick it up if it does not sell.

After you enter an item, click Submit.

It will appear on your inventory list below. You can stop at any time and do more later. It's best to click the "I'm finished" link to make sure everything is saved. You can go back and enter more items later. Print tags as you go or all at once. You can change any of the info at any time before you print tags. If you change the price or any of the details after you've printed a tag, MAKE SURE YOU PRINT A NEW TAG AND DISCARD THE OLD ONE! The bar code will be different and if your tag does not match your inventory, there will be errors at the registers and we may not be able to sell your items.

If you delete an item, that item number will be missing and won't be used, but it does not effect your item count, you still get to enter the limit no matter what Item Numbers are issued. Each item needs a unique item number, so don't print 2 tags of the same item number, only the first can be sold. The second tag won't be valid in the system as the computer will think it has already been sold. This causes confusion and delay at the registers.

We will use our discretion for how to proceed. If we have time, we may go into your inventory and enter a new item and allow it to be sold for the price on the tag, but if we do not have time to do this, you may not get credit for the sale or your item may not be sold. Please create a unique tag for each item.

Print, Cut, and Attach your tags.

Once tags are printed and cut down, you may use a tagging gun or safety pin to attach tags to clothes. Put a pin through the tag at the top center going up. Use only 1-inch safety pins on clothes, larger ones leave holes too large but they are good for pinning tags to ziplock bags.

If you like to punch a hole in your tag, please punch holes near the top center. DO NOT punch a hole where the big black dot is! That dot indicates your choice to donate that item if it doesn't sell. It's a visual indicator to our sort team which helps us quickly pull items to be donated at the end of the sale. We won't know to donate if there is a hole punched that eats up the dot! (We also like how shoppers don't know that certain items are destined to be donated, in case the word Donate on the tag would cause them to not buy!)

DO NOT attach tags to large items, we use a special security tag for these items, so just bring your tags and we'll take care of those.

When using ziploc bags, it is acceptable to put the tag inside the bag!
Just make sure it is clearly visible from the outside so the scanner can read the bar code at checkout. This should prevent loss of tags during the sale (if we can't match a loose tag with a tagless item, we can't sell that item) and eliminate the possibility of a dishonest shopper switching tags.

Check your printed bar codes.

With the online inventory, your tags will print out with bar codes already on them! Please pay attention to how the bar codes look. Make sure they are complete and not faded or else they will not scan. Don't set an ink jet printer on high quality because it might lay down too much ink. Don't use a shiny paper because the ink can smear. Don't use a textured paper because the ink can run. Print 1 page first and see how the bar codes look and adjust from there.

We can hand enter tags that won't scan at checkout (if the rest is clear), but scanning is much faster and ensures no errors. Our cashiers are human so there is the potential for info to get entered wrong (a misentered consignor number could give credit to someone else and may not be caught) so please make sure your bar codes are clearly printed. Use a laser printer for best quality or send a file to a quick printer like Kinko's, Office Max, DocuMart, or Beaverton Minuteman Press.

Contact Kim if you have any questions.


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Web site design by
Kim Zerbe.