The DEADLINE to enter items is usually
the Friday before Drop Off weekend.
The deadline for Winter 2025 is Thursday, December 4 at 11:59pm.
Dropping Off Your Items at Pass It On
WHEN & WHERE
Saturday, December 6, 9am-9pm
Sunday, December 7, 9am-9pm
Please read ALL instructions below.
Online and In-Person items are brought in at the same time. Make an appointment.
Online SOLD items should be kept separate from other items coming to the sales floor and must have the Online Tags with a Buyer Code. These items will need to go through inspection (except for 80% Club), then be scanned into the system, then placed on the correct buyer's pile (or in box or bag). The Curbside person or your Inspector will direct you where to go.
DROP OFF PROCEDURES
ONLY in person inspections need an appointment!
If you miss your weekend appointment, you may drop off on Thursday 5-9pm during Restock. Normally we do not accept clothes, shoes, books, or bedding at this time but will make an exception if you have not dropped off anything yet. Or contact Kim about claiming a Wed morning hardship appointment; we have capacity to inspect 10-12 people on Wednesday morning 10am-noon, preference given to those who live over an hour away and those who experienced an emergency during drop off weekend. If something happens preventing your weekend drop off, reach out and we will help however we can.
There are 2 ways to Drop Off:
In Person Inspection
Everyone who is not in the 80% Club MUST meet with an inspector.
- We want you to understand the way we do things and be right there to help if we need you to wipe down your toys, tape your bags, flip any hangers that are facing the wrong direction and so on. Therefore, all first timers need to attend their first 2 inspections.
- If you have already done 1 sale with us and feel like a pro, our inspector will confirm if you're doing everything right. We appreciate you and want to make sure you have received good instructions from our web site, FB group, and friends and have not developed any bad habits.
- Please schedule your drop off for a time when you can spend at least an hour going through the process with us.
- The drop off appointment times are windows of 15 minute increments. That is your ARRIVAL window, the approximate window of time during which you should arrive. If you aim for the start of that window and run a little late, you should still hit the end of that time and keep our schedule on track.
- It doesn't matter if you drop off large items first or last. If they are buried deep in your vehicle, you should do the main items first and circle back to the large item inspection area later.
- Check in with our Curbside Director.
- Let our curbside people help unload your items onto a cart and/or clothing rack. They will get your items to an inspector or in line while you park.
- Wait for an inspector and follow their instructions.
80% Club Members Skip Inspection
Those who sell at least 80% of your items at one sale may skip inspection at the next sale! Click this button to see who gets to SKIP INSPECTION and have all of their items put straight out!
- Feel free to unload at the curb then park or park first and bring your items in a wagon.
- Check in with our Curbside Director and turn in your consignor agreement.
- Wait for instructions and possible use of carts and racks.
- Go inside and put your toys in the Toy bin, baby essentials in the Baby bin, and so on. Clothes go onto racks by size. Shoes go into shoe boxes by size. If you have questions about where something goes, ask a volunteer.
- Most people are done in 30 minutes if they don't have large items.
- Please DO have large items inspected and given claim tags. Let workers in that area put those items onto the sales floor. Wait for confirmation that your large items have been accepted before leaving.
- We appreciate your attention to detail and are happy to award you with this perk!
- Don't forget you also get to shop the Presale at 3pm (or earlier if you fill shifts).
- Please consider becoming an Inspector to help us train others to hold high standards too.
Drop Off Instructions
Please be patient as everyone you will encounter working this sale is a volunteer. We only do this sale twice a year and not everyone has worked with us before. They may not know all the answers but will find an answer for you.
Please have your clothing items sorted by gender and size. Rubber band sizes together at the top of the hangers. All hangers must face left. This speeds things up for our inspectors.
Double check all items have tags. Every item must have a tag with a clearly printed bar code and unique item number. If an item does not have a tag, ideally it will be returned to you by our inspector, but if it gets onto the sales floor we have no way of knowing who it belongs to. If someone wants to buy it we will try to look in the system to see if we can locate the item (this is where good descriptions help!) and if we do we print the tag and sell it. If we cannot find a tag it will most likely get donated.
Make sure all tires are inflated. This applies to bikes, trikes, scoot bikes, trailers, strollers, some wagons, anything with inflatable tires. Make sure your tires hold air overnight or you may need to replace a tube before coming to drop off. If a tire goes flat during the sale, that item will be pulled off the sales floor.
Don't be in a hurry. Allow yourself at least an hour to complete the drop off process, more time if you have over 200 items. If you need to assemble anything, that will take more time so plan accordingly.
Plan to assemble furniture or bring it put together. Items sell better if shoppers can see how they look fully built. It's easier to imagine that item in use in their home or if it fits in a certain space. It also ensures (you and them) that all pieces are included. We rent large buildings to have the space to display these items fully built!
Do not attach tags to large items. Hand the tags to the Large Items Inspector and they will attach your tags to a large item claim tag that gets attached to your item. If your large item does not qualify for a claim tag, you can attach it on site. If you prefer to attach tags so you don't lose them, please us painter's tape or tagging gun barb if there is fabric you can attach to.
Bring your things in a cardboard box that you can leave with us (totally optional but much appreciated!). It's too time consuming to store bins for every seller and then try to locate the exact bin for each pile. We use the cardboard boxes you bring us for displays, smaller ones for shoppers to take home heavy or breakable items, and all sizes are used to sort items at the end of the sale for those who plan to pick up. Do not write your number on the box as you won't get the same one back at pick up.
If some of your items are not accepted but could be fixed, you will be told why and given an opportunity to rehang clothes, clean toys or equipment, print new tags, install batteries, etc. and may choose to take things home to fix and bring back later (during Restock Thurs night 5-9pm).
Please do not be offended if some of your items are rejected. We run a high quality sale and therefore need to reject some things in order to maintain that high quality. We will give you a reason and you can take those items home or you might donate on the spot. If you do Drop & Go you accept the risk that some of your items may not be accepted to the sale and those will be immediately donated.
If you cannot make it to drop off, ask a friend to drop your stuff off for you. Get a trusted friend to sign up to consign and ask her to drop your stuff off with hers. Offer to pick up for her at the end! Several moms have worked this out with great success, sometimes watching each other's kids in trade! Be resourceful!
Click below to schedule your Drop Off Appointment (must be registered).
- Appointments are scheduled in 15 minute increments. This is your arrival time.
- Arrive any time during that 15 minute window and get in line.
- Appointments can also be made when logged in to your Consignor Homepage.
Second Wave Drop Off and Third Wave Restock Options
For consignors who live more than an hour away and those who miss their weekend Drop Off Appointment, we have additional times to accept your items! We've always had this but now you can choose a Wed appt online instead of a weekend spot. Once inventory closes you will need to email for a Wednesday spot, but before that, you can sign yourself up.
Second Wave Late Drop Offs
Wednesday, December 10, 10am-12pm
By appointment and permission from Kim
Everyone is invited to enter more items and bring things to our Restock night on Thursday. Dig up a few more items and help us promote a second wave where we claim to RESTOCK the sales floor for our Friday shoppers! No appointment necessary.
Second Wave Restock
Thursday, December 11, 5-9pm
Open for anyone currently registered!
Must be registered for the current sale and have at least a few items entered before cutoff. (Those with zero items at cutoff deadline get unregistered and lose access to enter items on restock. If you become overwhelmed but want to bring items at Restock, enter at least one item before the deadline.)
Bring large toys, furniture, large and small baby gear, bikes, and outdoor toys.
No clothes, shoes, bedding, or books.
Tags must be printed by midnight the night before you drop off. At least save your tags as a PDF file if you can't print right away. The act of printing the tags is what triggers your items to be put into a RESTOCK FILE that we can download which is needed in order to sell your items. If you drop off on Wednesday and print the tags at 10am, we are already at the building with no wifi and if we put your items out and they get to a checkout, our cashiers will encounter an error as your item is NOT in the system. This holds up the line and makes more work for us so please just print your tags the night before the day you drop off!
Restock Drop Off inspections are conducted in the Hold Area.
If dropping off for the first time during Wednesday Second Wave or Thursday Restock, bring your consignor agreement filled out.
Thursday Restock items are held in a private area and put out after we close so Friday morning shoppers get first crack at the new items. We like to advertise these items on Facebook to entice new shoppers to come in and have another look around. So if you forgot to enter something... get it in during Restock!
Tips for a smooth Drop Off process
Next Step...
We appreciate how most of our consignors take pride in helping the sale be a huge success for everyone. It takes many people working together to pull this off and we'd love to have you on our team. Thanks in advance for giving back to the community!